Once you’ve confirmed everything is set properly, click “OK. For example, “First Name” should match with “First Name,” and so on. In the “Required for Address Block” group, make sure each setting matches the column in your workbook. In the “Insert Address Block” window that appears, click the “Match Fields” button. Select the first label, switch to the “Mailings” tab, and then click “Address Block.” Now it’s time to add your mail merge fields in Word’s labels. Step Four: Add Mail Merge Fields to the Labels Your labels are now connected with your worksheet. Make sure to enable the “First row of data contains column headers” option if it’s not already and then click “OK.” Now, in a new Word document, locate the Mailings tab and select the Start Mail Merge option. If you have multiple sheets in your workbook, they’ll appear here. Use it to locate and select your mailing list file. Once you’re finished, your list should look something like this:Ī drop-down menu will appear.
Once you’ve finished creating the headers, go ahead and input the data.
#How to do a mail merge in word 2010 from excel for labels how to#
RELATED: How to Create and Print Labels in Word You can even insert images in the mailing labels if you want, but that step would come later in Word. This is the standard information you’ll find on mailing labels. Our list will include the following headers: To properly illustrate the steps, we’ll go with a personal mailing list in this example. Also, if your list is for companies and not individual people, you can omit the “First Name” and “Last Name” header and just go with “Company Name” instead. Titles are always nice, but it’s important that you know which title a person goes by before creating the labels. Which headers you include depends on which information you plan to use in the mailing labels.
Place those headers in the first row of each column. Currently using «First» «Middle» «Last», if the 'Middle' field is blank in the database, Word places a space where the middle initial would have been, thus leaving (2) spaces between the First and Last name. The first thing you need to do is create a column header respective to the data that goes in each column. Im 99 done, but if a field is blank Word adds a space. If you haven’t created the list yet, despite Excel’s lack of the mailing label function, we still highly recommend you use Excel since it’s better for organizing and maintaining data than using a Word table.
Jane,Doe,Monday,2 p.m.If you have already created a mailing list in Excel, then you can safely skip this test. You can use a simple Word table that displays the VARIABLE names on the first row and individual records on the following rows.Īnd lastly, you can use any text editor including the Notepad to create a DELIMITED TEXT FILE in which the variables (data fields) are separated from one another by a comma, tab character, with each data record separated from one another by a HARD RETURN (i.e., each record on a new line). Word accepts MS ACCESS databases tables as well. You can, for example, create a MS EXCEL database table. The question is, what kind of database tables would MS Word 2010 accept? Here you will find all new settings added by the Mail Merge Toolkit. In another post I’ve explained how MS Word 2010 mail merge works and why do we need a database TABLE for it. Then, after finishing the mass email template in Microsoft Word or Publisher, open advanced mail merge features by clicking Merge and Send.